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Documents requirements
Documents requirements
Updated over a week ago

Individual account

For an individual client, we require two types of documents:

1. Proof of Identity (PoI)

The document must stipulate:

  • name and surname

  • date of birth

  • date of issue and date of expiry

  • document number

As a PoI, we accept colour scan copies of:

  • passport (two pages as on the image) required from all clients who are citizens of non-EU countries;

  • or 2 forms of ID: national ID (both sides) AND a driving licence (both sides) required from all clients who are citizens outside of European Union countries.

European Union citizens can be approved with a national ID card only or a passport and PoR.

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2. Proof of Residence (PoR)

The document must stipulate the client’s name and address and be issued no earlier than 6 months beforehand.

As a PoR, we accept the following:

  • utility bills (water/gas/electricity/internet/telephone (LANDLINE telephone bills ONLY);

  • bank account statements;

  • governmental official letters;

  • a full-page colour scan copy of the pages showing the address and the photograph;

  • documents containing P.O. Boxes cannot be accepted as POR.

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Corporate account

Below you can see the full list of all documents required for opening a corporate account.

PROOF OF REGISTRATION

Accepted documents: Certificate of Incorporation/ or Registration / or if the certificate of incorporation is not being issued by relevant jurisdiction, an actual Extract printout from Registrar signed and dated by Corporate Secretary / or Registered Agent/ or Director.

Important: the document shall include the company name, registration number, and date of registration.

INCORPORATION DOCUMENTS

Accepted documents: Certificate of registration and Memorandum and Articles of Association / or Constitution / or Statute signed by Corporate Secretary / or Director and dated with the current date or date of submission.

REGISTERED OFFICE

Accepted documents: Certificate of Registered Office /or Incumbency / or an Extract from the official Registrar containing address/ or other issued Legal document stating registered address and signed by Corporate secretary/ or Registered Agent/ or Director.

PROOF OF ACTIVE STATUS
If the Company has been registered for more than 1 year

Accepted documents: Incumbency / or Good standing/ or Extract from Register signed by Corporate secretary/ or Registered agent/ or Director (in case of extract only) not older than 6 months.
Important: If we open an account for a company founded in the same calendar year – we can skip 6 months requirement (only if no concerns) and request updated docs for the next calendar year.

DIRECTORS

Accepted documents: Certificate of Directors/or Register of Directors/ or other issued Legal document confirming Directors / or an Extract from the official Registrar containing data about Directors signed by Corporate Secretary / or Registered Agent / or Director not older than 6 months.

PROOF OF ULTIMATE BENEFICIAL OWNER (UBO)

Accepted documents: Certificate of Shareholders and Share Certificate(s)/ or Register of Shareholders and Share Certificate(s) / or Share Certificate and Incumbency / or Share Certificate and Deed of Trust or other Legal document confirming true UBO not older than 6 months.

Remarks: If a client is authorised to issue bearer shares, a declaration shall be provided whereby a client affirms his/her obligation to disclose any previously issued/issued in the future bearer shares providing full details of real shareholders. In the case of issued bearer shares, each share certificate should be signed by the holder. Bearer Shares Declaration templates are available in XNT / EXT forms and agreements.

In case of nominee shareholder–trust declaration/trust deed, POI and POR of a true UBO shall be provided.

POWER OF ATTORNEY
If represented by an Attorney and not XNT/EXT template

Grants authorised person rights to open, operate, withdraw and represent the company interests with Investments Companies and/or Financial Institutions in general (not only with banks/credit unions). An attorney shall enjoy granted signatory right to sign relevant documents and forms. POA can be accepted for a period of:

  • Specified duration (stated in the POA terms and conditions);

  • Unlimited term/ until revocation if stated in the POA terms and conditions accordingly.

Such POA can be terminated at any date prior to validity expiration upon request/written evidence from the Company Directors (persons, who are entitled to issue POAs for the Company).

COPY OF PASSPORT/ ID (POI) AND PROOF OF RESIDENCE (POR)

  • Directors

  • Shareholders/ Members (If private person)

  • UBO

  • Attorney

OTHER LEGAL DOCUMENTS

  • If a Director is a Legal Entity full set of documents as for corporate client is required (as per above);

  • If Shareholder is a Legal Entity full set of documents as for corporate client is required (as per above);

  • Licence (if applicable);

  • Account segregation (upon approval) for Financial Institution;

  • Segregation Declaration (XNT / EXT);

  • LEI (if available) / Application for LEI - Current service is offered at a charge;

  • In case of a fund additionally an Offering Memorandum and supplement for the sub-funds (if any));

  • Tax number for the entity;

  • Tax number and tax residence for all controlling persons (directors, shareholders, attorneys) in case of a Passive Entity.

Signing process

Corporate Documents must be signed BEFORE they are scanned and sent for review.

Copies can be signed by either:

1. Director/authorized signatory

One-page document:

Signed at the bottom of the page (check below for format).

Two or more pages:

Signed at the bottom of the first or last page as well as on other pages having fields for Signature or Initials of the person signing (check below for format).

Accepted format for signing:

  • Full Name of the authorized person signing the document

  • Position

  • Signature

  • Date

  • Place (city)

2. Account manager

One-page document:

Signed at the bottom of the page (check below for format).

Two or more pages:

Signed at the bottom of the last page and every other page to have your Signature or Initials (check below for format).

To be accepted for signing, the copy should state “TRUE COPY OF THE ORIGINAL” and include the following details:

  • Company name

  • Your full name

  • Position

  • Your signature

  • Date

  • Place (City)

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